6 Steps to Organize a Webinar People Will Talk About

Webinars are a great tool for our increasingly interconnected world. They can help you position yourself as an authority in your chosen field, make it easier to create a lasting relationship with your target audience, and might even boost your sales. But it’s not enough to simply turn on your face cam and start talking to people. To organize a webinar people will talk about, you need to follow a number of steps.

First of all, you should choose a topic that will benefit your audience in some way. Next, make your title as engaging and informative as possible and choose a suitable date. Then, use social media to promote it and include a Q&A session afterward. Finally, present your webinar in an easily digestible way. However, organizing and managing a successful webinar is not a walk in the park — even if you are an experienced event coordinator. So, it might also be worth investing in a reliable event management firm.

Read the steps below and learn how to organize a perfect webinar!

Read: 7 Tips for Hosting a Successful Virtual Event

Choose a Topic That’s Relevant to Your Audience

This is the first and most important step in organizing a webinar people will talk about. You’re not the only one out there who wants to promote their business on the web. So if you want your webinar to be successful, you need to choose a topic that’s relevant to your audience and has a clear benefit for them. In this way, they’ll see the value in attending your virtual event and won’t feel like they’re wasting their time.

Read: Three Pieces of Advice for Revamping Your Virtual Meetings

However, make sure that you understand the matter completely. Because your audience has little to no understanding of the topic and relies on you to explain things, they won’t be able to disregard your bad advice if you mistakenly give some. Covering something that you don’t comprehend yourself is a quick way to ruin your career.

Create a Title That Will Catch People’s Attention

Research has shown that an average user spends only around 10 seconds on a page before deciding whether to continue reading or leave. Therefore, you need to make sure that your title is sufficiently informative and can interest a person in a few seconds.

Use action words like “How to” or “Learn how” as they help the audience immediately decide if they need your seminar or not. Be sure of what you offer but don’t give any false promises.

For example, a title such as “Learn how to become filthy rich with just one move” sounds fantastic until you realize that no method is 100% reliable, and you can’t guarantee anything to your audience. Attracting new viewers will be much harder if your professional reputation is in shambles.

Read: Customer Retention Strategies You Need to Adopt

Pick a Suitable Date

If you organize a live virtual event, choose a date that will maximize the number of people who can attend. The best way to pick the ideal date is to look for a slow time of year for your industry. Also, make sure that your chosen date doesn’t fall on a holiday or an important event in your target audience’s niche.

Read: 8 Tips For Making Webinars More Attractive And Engaging

If you’re able to organize a recurring event, pick the same day for all of them so that people can easily remember to attend each time. If you have the resources, organizing several webinars throughout the year is a great way to stay relevant and boost your influence in the industry.

Promoting Your Webinar on Social Media

If you don’t promote it properly, your webinar will attract as many people as an empty concert hall. However, if you use smart social media marketing tactics, your webinar might become one of the most talked-about events in your industry.

First, look for communities and groups related to your topic on social media and share a link to your webinar. Try to post as much as possible to maximize your reach. Don’t forget about LinkedIn, which is a great place for professionals to connect with one another; if you manage to build a large network of professionals, the traffic you get from there will be invaluable.

It’s crucial to know your audience inside and out if you want to get the most out of your social media promotion. Targeting the wrong people will not only be a waste of time and money, but it can also be a complete disaster.

Read: 7 Must Have Social Media Tools In 2022 

Conduct a Q&A Session After Your Seminar

While your talk is the most important part of the event, if you have the time and resources available, consider holding a Q&A session after your webinar. This is your chance to connect with your audience and benefit from their questions and comments. A Q&A session is also a great way to boost your reputation as an expert in your field, one that has the necessary knowledge but also cares about the audience and their needs. Make sure that you use a reliable event management system or webinar platform, which allows you to easily manage your Q&A session and the rest of the event.

Make Your Presentation Easy to Follow

You want your webinar to be as engaging as possible.

To make this happen, you need to create an agenda for your seminar and make sure it is well organized. If you’re presenting a live event, include a welcome message before you begin the actual webinar. Make sure that you give your audience enough time to get settled and introduce yourself. During your presentation, you should use different media to keep things interesting.

For example, you can add slides or videos to support your talk and divide your presentation into chapters. Use bold headers so that everybody will know exactly what’s in each chapter. This way, people won’t get confused and have a hard time following the whole thing.

Read: 6 Interactive Presentation Softwares for Greater Student Engagement


Creating a webinar that people will talk about isn’t easy, but it’s definitely possible with the right approach. If you want to make the most of this tool, you must follow the steps described above.

Before you start, make sure that you choose a quality webinar platform or event management system that will help you organize a fantastic event. Then use social media to spread the word about your webinar and look for ways to optimize your promotion efforts. Finally, organize a good webinar and make sure that it’s easy to follow.

Good luck!


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