Tips on How to Improve Technical Writing Skills

By Christopher Mansfield -What is technical writing? It is a vital skill that is useful for anyone in a technical field. It entails taking complex information and making it easy to understand and follow. Whether performing technical writing for your department or working as a technical writer who wants to write an essay without plagiarism, you don’t want people to perceive your skills as bad. So, what can you do to improve your technical writing skills?

Remember Your Audience

Every time you write content, you target a specific target. For a technical writer, the first step is to understand the target audience. Begin the writing process by analyzing your audience to understand who will be reading the document. If you skip this step, you will end up with a manual that does not meet the expectations of a specific user. It is always wise to be empathetic while drafting any technical information to a non-technical audience. You should be conscious of your audience’s needs, tasks, expectations, and skill levels. Your audience’s level of knowledge, skills, language, and physical abilities influence the vocabulary and explanation you use in writing.

It is a good idea to remember stylistic demands in different examples of technical writing. For instance, you should avoid any industry jargon when writing an introductory booklet for a work process intended for recruits or interns. Instead, you can explain the basic terms and procedures. Jumping straight to complex topics and procedures may render the document useless for the target audience. On the other hand, if your audience has technical knowledge and skills in the area you are covering, you are free to use technical language and more complex ideas. After all, you want the readers to understand the information you are writing.

Start with an Outline


Technical writing must go in a specific order. You need to explain the first step and everything associated with it before moving to the next. Start by outlining every idea you want to cover in the piece. For procedures and manuals, an outline should include each step and any possible definition or illustration you need to add. For employee handbooks, you can draft headlines for all information you intend to convey and then arrange them for clarity and cohesiveness.

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Crafting an outline helps you avoid a technical document that is hard to follow. For example, you do not want your readers to skip to page 18 to understand page 3. Instead, use a skeleton to organize your ideas if you are not sure how to outline them. This will help you see things that are not in order and allow you to reorganize your work before you begin writing. If the completed document is long, you can also use this skeleton as a foundation for your table of contents. Search for help with writing online to learn more about creating an outline for technical writing.

Improve Search-ability

In technical writing, readers can search concepts using the table of contents and index. These two factors improve the search-ability of things the audience wants to know. They act as a roadmap to information in the document. Your readers should be able to scan through the table of contents to find the information they need. Do not make it too technical and ramified because it makes the reader overwhelmed. Depending on the length of your essay, creating an index can also be essential. Readers often search for specific terms and keywords that may not be in the table of context. This is a brilliant way to connect the words and phrases the readers might expect with the technical terms I used while writing my essay without plagiarism.

Use Illustrations Strategically

They say a picture is worth a thousand words. Sometimes, explaining a concept or idea with words may be difficult. In such cases, incorporating charts, tables, diagrams, pictures, screenshots, or other visual aids can increase the understanding of the information. They also create a strong connection between the reader and the content. In any document type, graphics can break up large texts, increasing the readability of the text. However, you should not use random images just for text-breaking. Instead, the visuals should add value while improving the clarity of the written material. Do not add something that has little to no value or something your reader can do without. Images must justify their position in the piece. Keep in mind that your reader will be looking for particular information, and visuals are attention grabbers that derail this search.

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Always explain your content. When you add images and schemes, explain what is happening inside the picture. Make your explanation brief. For example, you can add screenshots to demonstrate how to log into the company portal in an employee handbook. In branded materials, you can add a design that aligns with a mission statement. For procedures and manuals, your images can show machine parts and explain how to repair equipment. Tables should create a visual hierarchy, compare the data and assist readers in interpreting the findings.

Use Examples

Examples bring reality to your writing, which is important because various technical writing deals with practical things. Every issue within your text should start with a scenario that explains the occurrence of that issue. Try to avoid being too theoretical because it reduces the credibility of the idea you are trying to convey. You are likely to persuade your readers only if you use relevant examples to your subject. For example, suppose you are writing a manual and list items that may cause malfunctions, explain situations where such things may occur, the signs of malfunction, and potential measures. Add visuals if necessary.

Focus on Simplicity and Clarity

As much as you may want to get flashy with your writing, know that a technical document is not the place for it. These documents strictly explain ideas, procedures, and safety precautions in a clear and precise manner. If you try to be stylish in your paper, your message may not come out as expected. Of course, humor is okay in some settings, but it should not affect what the document is trying to convey. Your technical writing should always focus on getting straight to the point.

Look for Feedback

A Smart person learns how to become a technical writer through feedback. Feedback from your clients and coworkers helps you identify areas that need improvement. Do your readers find your documents helpful? Do they understand your information? Is everything clear? Is there any problem with the document? Feedback based on these questions helps you identify weak areas in your technical writing and strive to improve your next project. Negative feedback and constructive criticism are opportunities to improve your technical writing skills. They encourage you to work on perfecting your skills. Note that readers and coworkers can spot any recurring patterns that do not add value to your writing.

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Technical writing is different from other forms of writing, and other writers struggle with crafting straightforward documents. These seven tips show you how to improve your writing to ensure your readers get the ideas and facts without confusion. In addition, improving your technical writing skill helps you create impactful content that will convey technical information to a non-technical target audience in a simple language.

Christopher Mansfield is content writer at He creates, edits and manages the production of digital and print content that is consistent with the organization’s brand, style and tone. Christopher works closely with the internal marketing team to ensure timely delivery of content via various marketing channels and mediums. He also develops and maintains an editorial calendar. He contributes to the webinar program to further thought leadership campaigns for different market segments. 

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